How to Write Praiseworthy Acknowledgement Letters? (18 Samples)

(Date)

2. Acknowledged Resignation

To
(Name),

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Please be advised that the undersigned hereby resigns as sales representation, of the corporation effective upon acceptance.

Please acknowledge acceptance of said resignation on behalf of the corporation

Very Truly,
(Your Name)

3. Acknowledgement and Acceptance of Order

To
(Name),

We are in receipt of your order as contained in the attached purchase order form. We confirm acceptance on said order subject only to some exceptions.

On exceptions, we shall assume you agree to same unless objection is received within ten days of receipt of this notice.

Thank you for your patronage

Very Truly,
(Your Name)

4. Acknowledgement from Publisher, Comments Referred to Author

Dear (Name),

Thank you for your comments. A copy of your letter has been forwarded to the author for his response.

I am sure you will be hearing from him in the near future. I am pleased that you found our article informative and hope that you will continue to read our publication.

Should you have any comments or questions in the future, please do not hesitate to write to this office.

We value our readership and are proud to have you as a member of our family of subscribers.

(Your Name)
(Address)

5. Acknowledgement of Application

To
(Name),

We appreciate your interest in being employed by our firm. We regret to inform you, however, that the available position(s) has been filled, and we cannot give your application further consideration at the present time.

Your application will be kept on file for future reference should an opening arise.

Very Truly,
(Your Name)

6. Acknowledgement of Cancellation of Back Order

Dear (Name),

We have received your letter acknowledging receipt of the items we mailed to you and noticing us to cancel shipment of your order for those items which are back ordered.

We will be issuing you a refund as soon as we have completed the necessary paperwork for your account. We would like to take this opportunity to thank you for shopping. Our new catalog should be arriving at your home shortly, and I believe you will be pleased by some of the beautiful choices our buyers have made
this season

Thank you for your patience and understanding and for providing us with the opportunity to be of service to you

(Your Name)

7. Acknowledgement of Change in Meeting Date

Dear (Name),

Pursuant to your request, we have changed your meeting with ____________ (Name) to ____________ (Time), on ____________ (Date).

We are pleased to be able to accommodate you in this manner, and ____________ (Name) will be looking forward to your meeting on this newly appointed date.

Thank you,
(Your Name)

8. Acknowledgement of Customer Praise of Employee

Dear (Name),

Thank you for your kind letter regarding your exceptional treatment by one of our employees. A copy of your letter has been forwarded to the personnel department and will be included in the employee’s file.

So seldom is it that a customer takes the time to write a letter of appreciation that I feel moved to reward your initiative.

Please accept the enclosed certificate, which, when presented, will entitle the bearer to a ____________ percent discount on the merchandise being purchased at that time.

This is but a small token of our appreciation of customers such as you, upon whose satisfaction we have been allowed to grow and prosper in this highly competitive marketplace. Again, on behalf of our entire organization, a heart-felt thank you.

(Your Name)
(Head, Human Resource)

9. Acknowledgement of Letter

Dear (Name),

Because ____________ (Name) is out of the office for the next two weeks, I am acknowledging receipt of your letter dated ____________. It will be brought to his attention immediately upon his return.

If I may be of any assistance during ____________ (Name) absence, please do not hesitate to call.

Yours Truly,
(Your Name)

10. Acknowledgement of Receipt (Documents)

(Date)

I hereby acknowledge the receipt of the following documents from the firm of ____________ (Company Name).

1.

2.

3.

11. Acknowledgement of Unsolicited Idea

Dear (Name),

We appreciate your interest in submitting to us an idea or proposal relative to our new venture.

Our firm receives many ideas, suggestions and proposals, and has many of its own projects under development.

Therefore, it is possible the idea or proposal you plan to submit to us has been considered and/or may already be in the planning stages.

Nevertheless, we would be pleased to accept your idea or proposal for review, provided it is accompanied by this acknowledgement letter signed by you. It is understood that:

1. Samples or other submissions will be returned to the submitter only if return postage or freight is prepaid.

2. The company accepts no responsibility for casualty or loss to samples in our possession.

3. The company can accept no responsibility for holding any information in confidence.

4. The company shall pay compensation only in the event it,

(a) accepts the idea,

(b) has received the idea only from the submitter, and

(c) reaches agreement with the submitter as to terms and conditions.

If these terms are acceptable to you, please sign where indicated below and return together with your idea or proposal.

Very Truly,

(The foregoing terms and conditions are understood and acknowledged.)

(Your Name)
Submitter

12. Acknowledgement of Merchandise Returned for Repair

Dear (Name),

The product, No. ____________ that you mailed to us for repair was received on ____________ (Date). We will be returning it to you as soon as the necessary adjustments are made.

We are sorry that you experienced a problem with our product and want to thank you for purchasing our product.

Yours Truly,
(Name)
(Designation)

13. Acknowledgement of Modified Terms

To
(Name),

Reference is made to the contract or order between us dated ____________ (Date).This letter will acknowledge that the contract is modified and superseded by some changes in terms.

Unless we immediately hear from you to the contrary, we shall assume said modification is mutually agreeable.

Very Truly,
(Your Name)

14. Acknowledgement of Notification of Lease Transfer

Gentlemen,

____________ (Company Name) has received a notification that the equipment we are leasing to ____________ (Company Name) will be transferred to and/or used by the ____________ (Company Name) We have modified our records to direct future
invoices to:

(Company Name)

(Address)

Schedule commenced on ____________ (Date) and rental payments in the amount of ____________ (Amount) plus applicable taxes are due on the 1st of each month during the 3 month initial lease term.

In consenting to this change, it is understood that ____________ (Company Name) agrees to pay the rent and perform all other obligations required to be performed by the lessee in the lease.

Should you have occasion to correspond with us regarding this lease, please include the complete lessee number and direct your inquiry to our Customer Service Department. This will ensure a prompt reply.

Thank you and we look forward to your continued interest in our services.

Yours Truly,
(Your Name)
(Designation)

15. Acknowledgement of Receipt of Estimate

Dear (Name),

This is to inform you that we have carefully reviewed your estimate on the parking lot refurbishing. We are planning to contract with you for this work.

We are unable to let this contract immediately, as final approval of expenditures of this nature must come from the head office.

We expect to receive approval or disapproval within the next ____________ days. At such time, we will contact you with instructions accordingly.

If we may be of any assistance in the meantime please feel free to contact this office.

Yours Truly,
(Your Name)
(Designation)

16. Acknowledgement of Request for Bid, Confirmation of Deadline

Dear (Name),

Thank you for your request for our bid on the project.

This letter is to acknowledge our receipt of said request and to advise you that we will be submitting the proposal on or before ____________ (Date).

Thank you

Yours Truly,
(Date)
(Your Name)

17. Demand for Acknowledgement of Shipping Dates

To
(Name),

We hereby request that you specify shipping arrangements pursuant to our order of (specify the date) and that you furnish us assurance that you shall comply.

Default in seasonable and sufficient assurance from you shall constitute a breach of said contract and we shall no longer be obligated under said contract.

Very Truly,
(Your Name)

18. Acknowledgement of Warranty and Instruction for Product Return

Dear (Name),

We are sorry to hear that you have been experiencing problems with your new product.

While we do ask that our customers contact their dealers in the event of a problem, we recognize that, in your case, it would be impossible.

Therefore, if you will carefully package the unit in its original carton and send it to us, our experts will put it through a thorough examination to determine the source of the problem.

If the problem turns out to be a minor adjustment, we shall make the repair and be sure to return the product to you within thirty days. If our determination is that the unit is defective, we will send you an immediate replacement.

Again, I am sorry that you experienced this difficulty and wish to thank you for your patience and for purchasing our product.

Yours Truly,
(Date)
(Your Name)

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