The purpose of this report is to organise the temporary exhibition of a collection of Sixties artefacts and memorabilia, loaned to the museum by Mr Peter Van, a private collector, for the duration of a week. This report will outline the logistics involved in the packing, transportation, monitoring and care of the collection whilst it is in the museums possession. Environmental conditions and security of the exhibition will be taken into account and a maximum budget of i?? 2000 has been allocated. 2. 0 Loan Agreement
A loan agreement must be signed by both parties and a loans in form must be jointly filled out by the owner and museum. For more information on the loans in form see appendix. 3. 0 The collection Mr Peter Van has agreed to lend the museum his collection of Sixties motoring memorabilia and artefacts which consist of approximately two-hundred objects including: Clothing including: Mechanics overalls, race suits, fibreglass crash helmets, leather jackets, leather gloves, motorcycle boots, an original M1948 US military parka and various cotton promotional Tshirts. 4 life sized Mannequins.
A large collection of Haynes vehicle service manuals. Assorted vinyl records, including hits from The Who, The Kinks, Status Quo, Cream, Jimi Hendrix, and Aretha Franklin An assortment of DC Comics including classics such as: Batman, The Fantastic Four and Flash 1960’s film reels plus there modern counterparts on DVD including: The Italian Job, The Pink Panther and The Jungle Book Various motoring related framed promotional posters. (see appendix) Toys, including: Meccano, Matchbox model vehicles, an extensive Hornby trainset and a large Scalextric set. A 1964 Lambretta 150 Star scooter.
A 1967 Triumph Bonneville motorcycle. An Austin Mini Cooper rally car. 4. 0 Staff The majority of staff at the exhibition will be volunteers from the museum who have offered to help out at no cost due to personal interest and to increase the budget for the exhibition. However, some specialist staffing is required for a few events at the exhibition and for security. As the volunteers are already museum employees, they are highly knowledgeable on the preservation requirements of the artifacts to be displayed and how to monitor the conditions, therefore no special staff will need to be hired for this purpose.
Staff at the exhibition will have the following roles: Volunteers: James, Lucy, Peter and Steven shall be tasked with helping to set up the exhibitions and set environmental conditions for the artefacts. They will also be tasked with monitoring the environmental conditions during the exhibition and to share any knowledge they may have about the artefacts with the public. Film room staff: Ryan, also a volunteer from the museum is in charge of running the projectors in the film room and organising pedestrian traffic flow in and out of the room.
Lego corner staff: Mary is a volunteer from the local nursery and is very adept at looking after children and has kindly agreed to run Lego corner for the duration of the exhibition. She possesses all the necessary childcare and health and safety qualifications. Security staff: Jackie and Bruce are in charge of security and have been hired from a reputable firm and are fully qualified for the job; they will work in alternating shifts. Supervising staff: Richard and myself are tasked with overseeing the transport of the artifacts, the exhibition and resolving any unforeseen circumstances.
Van driver: John will be driving the hire van to transport the artifacts back and forth between the museum and the collector, Richard and myself will also be accompanying John to oversee the handling of the artifacts and to look after any particularly fragile artifacts during transport. 5. 0 Exhibition, artifacts care and climate control The museum has a temporary exhibition gallery which includes environmentally sealed cabinets, UV shielded lights and all equipment needed to monitor the artifacts, such as: Hygrographs Data loggers De-humidifiers and humidifiers.
Air conditioning The museum also has backup generators for climate control equipment. A few extra consumables will need to be purchased to accommodate the exhibition, such as silica gel packs. Because the materials that make up the collection vary, considerations will have to be taken in to account based on the composition of artifacts in each cabinet. 5. 1 Fabric, textiles and wood The cabinets containing artefacts comprising of Fabric, Textiles and Woods such as clothing and paintings will have to be kept at RH level of 46-54% and a temperature range of 16-20i??
C, This is the range for tight control and has been chosen to safeguard the integrity of the paintings. 5. 2 Musical instruments The rule of thumb for mixed collections of stable objects is an RH of 50-60% and temperature of 19-23i?? C so this is what shall be used for the instruments. 5. 3 Vinyl The vinyl records can be kept in the RH range of 50-60% between 19-23i?? C. 5. 4 Plastics The plastics shall be kept in the 50-60% RH and 19-23i?? C range, in line with the mixed collections of stable objects rule. 5. 5 Film and Photographs.